Create a Unified AI Assistant to Manage Your Digital Life

Create a powerful, multi-talented AI assistant on Telegram that manages emails, calendars, contacts, and web searches, all coordinated by GPT-4o.

Workflow Overview

What is this?: This workflow builds a powerful, centralized AI personal assistant. It uses a main 'supervisor' agent to intelligently delegate tasks—such as managing emails, scheduling calendar events, and performing web searches—to other specialized agents, all through a simple Telegram chat interface.
What problem does it solve?: Tired of juggling multiple applications for your daily digital tasks? This workflow consolidates all these functions into a single, conversational assistant, eliminating constant context switching and dramatically streamlining your personal productivity.
What will you get?: You will get a fully functional, multi-talented AI assistant that can understand complex requests and coordinate actions across various platforms. This system saves you hours of manual work by automating routine tasks and centralizes control of your digital tools into one chat window, providing a seamless and efficient way to manage your day.

Apps Included

How to Use

Prerequisites

An active n8n instance with AI-nodes enabled.

A Telegram bot token obtained from BotFather.

An OpenRouter account and API key to access various AI models.

Google Cloud Platform project with API credentials for Gmail, Calendar, and Contacts.

A SerpAPI account and API key for web search capabilities.

Setup Steps

Configure All Credentials

Begin by adding your API credentials for Telegram, OpenRouter, Google (for Gmail, Calendar, Contacts), and SerpAPI in the n8n 'Credentials' section. Ensure each one is correctly configured and named.

Link Sub-Workflows

This workflow acts as a supervisor, calling other workflows (agents). Make sure you have separate, functional workflows for Calendar, Gmail, and Contacts, and link their Workflow IDs in the corresponding 'Tool' nodes.

Customize the Supervisor Agent

Open the main 'AI Agent' node and review its system prompt. You can customize the assistant's name, personality, and the rules it follows for task delegation. This is the core 'brain' of your assistant.

Activate and Interact

Activate the workflow. Send a message to your Telegram bot to start interacting. Test it with commands like 'What's on my calendar tomorrow?' or 'Search for the best Italian restaurants near me'.

Pro Tips

To expand your assistant's skills, create new agent workflows (e.g., for Notion or Slack) and add them as a new 'Tool' to the main AI Agent node.

Experiment with different language models in the 'OpenRouter Chat Model' node. Some models might be faster or better at specific tasks, allowing you to fine-tune performance and cost.

Implement a more robust memory system by replacing the 'Simple Memory' node with a vector database integration for long-term, persistent memory across conversations.

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Information

Published date8/11/2025
Last updated8/11/2025